Business Administration Apprentice

About the role

Apprenticeship Opportunity: Central Team Administrator 🚀

Ready to kickstart your career in a dynamic admin role? We're looking for an enthusiastic and organised individual to join our Central Team as an Apprentice Administrator. This is a fantastic opportunity to gain hands-on experience and develop essential office skills in a supportive environment. 🤩

What you'll be doing:

• Event Support: Help us run awesome meetings, training sessions, and events! This includes booking spaces 🏛️, sorting out snacks and drinks ☕, double-checking attendee numbers and any special dietary needs 🍎, setting up rooms, and making sure we have all the gear we need 💻.
• Visitor Management: Be the friendly face of our Central Team! You'll manage visitor arrivals, book them in ✍️, give them the lowdown, and give them a warm welcome when they turn up. 👋
• Travel & Accommodation: Assist our team with their travel and hotel plans ✈️🏨. You'll be researching options, making bookings, and keeping all the details shipshape.
• Calendar Coordination: Keep our shared calendars in check, manage meeting invites and appointments, and help us handle general enquiries coming into the Central Team. 🗓️
• Communication Hub: Answer phones 📞, handle routine questions, take clear messages, and point people in the right direction.
• Document Preparation: Get your skills honed by preparing and formatting documents, spreadsheets, presentations, agendas, and other materials. 📄
• Record Keeping: Keep our records, trackers, and contact lists up-to-date and super organised. 🗂️
• Routine Comms: Help send out emails and information to schools, colleagues, and outside organisations about meetings and events. 📧
• Office Organisation: Dive into filing, data entry, scanning, and other admin tasks to keep our office and resources tidy and accessible. 🧹
• Project Support: Provide practical admin help for our Central Team projects and activities. ✨
• Tech Savvy: Get comfy using and developing your skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and other essential online platforms. 💡
• And More! Undertake other admin tasks as needed and support the Central Team as priorities shift.

This apprenticeship is a great stepping stone for anyone keen to learn and grow within an administrative capacity. We're excited to see your applications! 🎉

Key responsibilities

• Supporting the organisation of meetings, training sessions, and events.
• Managing day-to-day visitor arrangements and supporting travel and accommodation logistics.
• Handling telephone calls, routine enquiries, and coordinating shared calendars.
• Preparing, formatting, and distributing various documents, presentations, and materials.
• Completing general office administration, data entry, and maintaining accurate records.