Office Administrator Apprentice

About the role

Receptionist & Administrative Assistant 📞✨

Are you a driven and organized individual looking to kickstart your career in a dynamic office environment? Freeways is seeking a motivated Receptionist & Administrative Assistant to join our team! This is a fantastic opportunity to gain hands-on experience across various essential business functions.

What You'll Do:

• Be the first point of contact! Answer phones, handle initial inquiries, and expertly transfer calls or take messages. 🗣️
• Welcome guests with a smile! Provide a positive and professional greeting to all visitors, making their experience at Freeways memorable. 👋
• Support our events! Assist with both internal and external conferences, managing bookings and responding to inquiries. 📅
• Lend a hand with admin! Provide crucial administrative support to HR, Finance, and Senior Management teams. 📊
• Keep our inboxes clear! Manage shared email inboxes efficiently. 📧
• Help create our team! Support the creation of employee ID badges. 📛
• Streamline training! Assist with the administration of internal and external training courses. 📚
• Maintain our presence! Ensure our Freeways contact lists are always up-to-date. 📝
• Handle the mail! Manage both internal and external mail distribution. ✉️
• Keep us running smoothly! Support with fire alarm testing. 🔥
• Keep records safe! Ensure all information is handled in strict accordance with Data Protection legislation, organisational policy, and confidentiality requirements. 🔒

What You'll Bring:

• Excellent communication skills (verbal and written).
• Strong organizational and time-management abilities.
• A proactive and helpful attitude.
• Attention to detail.
• Proficiency with basic computer software.
• A commitment to professionalism and confidentiality.

Join Freeways and be a vital part of our team! 🚀

Key responsibilities

• Provide front-line reception services, including telephone and visitor management.
• Offer comprehensive administrative support to HR, Finance, and Senior Management.
• Assist with the coordination and administration of internal and external conferences and training.
• Manage office supplies, maintain equipment lists, and handle internal and external mail.
• Ensure all information handling adheres to Data Protection legislation and organisational policy.

Entry requirements

GCSE in: (English (grade C/4), Maths (grade C/4))