Trainee Personal Assistant Apprentice

About the role

Executive Assistant Support 🚀

Are you a detail-oriented whiz looking to dive into the world of business administration? We're on the hunt for a motivated individual to provide crucial support to our Director. This is your chance to learn the ropes of executive assistance and gain invaluable experience! 📈

What you'll be doing:

• Mastering the Calendar Game: Get hands-on with diary management, setting up meetings, and sending reminders. You'll become a pro at organizing and prioritizing appointments like a boss! 📅
• Communication Champion: Handle incoming calls, emails, and verbal correspondence. Ensure messages are relayed accurately, professionally, and ASAP. 📞📧
• Meeting Maven: Help coordinate meetings, send out invites, and book meeting rooms. 🧑‍💻
• Document Dynamo: Assist in preparing meeting agendas, correspondence, and all the important supporting documents. 📝
• Reporting Rockstar: Support the creation and formatting of reports, presentations, and other business documents. You'll even help with monthly board reports! 📊
• Contract Coordinator: Get involved with contract administration and keep our records shipshape. 📂
• Expense Explorer: Collate expense and mileage claims, making sure all the necessary info and approvals are in place. 💰
• Travel & Events Guru: Help organize business trips, book accommodation, create itineraries, and assist with client hospitality and company events. ✈️
• Client Concierge: Support the coordination of client visits, including making arrangements for visitors, refreshments, and meeting room prep. 👋
• Gift Guru: Assist with sourcing, ordering, packaging, and distributing client gifts, corporate gifts, and seasonal treats for special occasions like Christmas. 🎁
• Office Organizer: Help with general office coordination, keeping meeting rooms ready, managing visitor arrangements, and ensuring refreshments are on hand. ☕
• Office Admin Ace: Tackle routine office tasks like filing, scanning, printing, and document preparation. 📄

Ideal Candidate Profile:

• A keen eye for detail and a commitment to accuracy. ✅
• Excellent organizational and time-management skills. ⏰
• Strong written and verbal communication abilities. 🗣️
• Proactive and eager to learn new skills. ✨
• A team player with a positive attitude. 😊

Key responsibilities

• Support with diary management, meeting arrangements, and coordination.
• Assist with professional correspondence via telephone, verbal, and email.
• Support the preparation, collation, and formatting of reports, presentations, and business documents.
• Help organise business travel, client hospitality, company events, and client visits.
• Assist with contract administration, expense collation, and general office tasks.