Business Administration Level 3 Apprenticeship

About the role

Join Our Team as a School Administrator! 🚀

Are you a whiz with tech and love keeping things organised? We're looking for a dynamic individual to join our school and help us run smoothly! This is your chance to make a real impact and be part of a supportive community.

What You'll Be Doing:

• Digital Dynamo 💻: Handle all sorts of computer tasks, from typing up important documents and reports to creating presentations and digging for info online. You'll also be the guardian of our website and social media, making sure everything is up-to-date and compliant.
• Admissions Ace 📝: Help out with the process for new students joining our Nursery and Reception classes, and those transferring mid-year.
• Facilities Fanatic 🏫: Be the go-to person for all things related to school facilities – think school meals, transport (yes, even our minibuses and drivers!), booking spaces for lessons and fun after-school clubs like music and sports.
• Meeting Maestro 🤝: Take notes at important meetings (school committees, staff get-togethers) and help organise them by typing up agendas, collating papers, and booking rooms.
• Data Detective 📊: Keep our student registers and reports in check, managing school data and other essential info needed by Oldham Council and the Department for Education.
• Premises Partner 🏡: Assist with the routine administration of school lettings and other uses of our school grounds.
• Community Connector 📣: Help us spread the word about our amazing school to different people and boost our presence in the local area. You'll also connect with local businesses for fundraising and cool joint projects.
• Supply Chain Supervisor 📞: Under the guidance of our Executive Headteacher, you'll organise cover for teachers when they're away.

Finance & Resource Rockstar:

• Budget Buddy 💰: Get involved in basic bookkeeping tasks like managing school funds, petty cash, school trips, and photo orders. You'll be responsible for accurately recording and balancing these amounts.
• Statement Specialist 🧾: Prepare financial statements for different budget holders.
• Stationery Savvy ✏️: Keep our stationery and supplies stocked up across the whole school, organising and distributing them as needed.

Reception & Customer Service Star: ⭐

• Front Desk Hero 👋: Greet visitors with a smile, answer phone calls and in-person questions, and take messages.
• Welcoming Wizard 🧙: Make sure everyone who visits feels welcome and safe, following our health and safety and safeguarding procedures (think sign-in/out, issuing badges, and escorting visitors).
• Query Quencher 🗣️: Be the first point of contact for questions from staff, pupils, and parents.
• Visitor Arranger 📅: Help organise visits for people like the school nurse, photographers, and parents.

General Clerical Champ: 🏆

• Admin Assistant Extraordinaire ✨: Provide all-around clerical support – photocopying, filing, faxing, emailing, filling out forms, and answering common questions.
• Mail Master ✉️: Sort and distribute mail within the school.

Welfare Warrior: 💖

• First Aid Liaison 🩹: Communicate with parents and staff regarding any first aid incidents, following school procedures.

Standard Duties:

• Inclusive & Equal 🌈: Understand and promote inclusion, equality, and diversity in all your interactions with pupils and colleagues.
• School Spirit Champion 🥇: Uphold and promote the values and ethos of our school.
• Policy Pro ✅: Implement and follow all school policies and procedures, including those for customer care, finance, data protection, ICT, health & safety, anti-bullying, and safeguarding.
• Safety First 🛡️: Take a proactive approach to health and safety, working with others to minimise risks and actively contribute to the security of the school.

Key responsibilities

• Undertake ICT tasks including word processing, data management, and website/social media administration.
• Support the administration of school admissions and arrangements for school facilities.
• Take notes/minutes of meetings, support meeting organisation, and maintain pupil registers/reports.
• Undertake basic bookkeeping and maintain stationery and consumables stock and supplies.
• Undertake reception duties, handling enquiries and welcoming visitors in line with procedures.

Entry requirements

GCSE in: (English (grade 9-4/A*-C), Maths (grade 9-4/A*-C))