Administrative Assistant Apprentice

About the role

Reception & Administrative Assistant 👩‍💼

Are you ready to kickstart your career in a dynamic office environment? We're looking for an organized and proactive Reception & Administrative Assistant to join our team! This is your chance to gain valuable experience in a supportive setting. ✨

What you'll be doing:

• Be the first point of contact for visitors, offering a warm and professional welcome. 👋
• Handle incoming and outgoing mail, ensuring everything is sorted and dispatched promptly. 📦
• Manage incoming and outgoing calls, directing them to the right people and taking clear messages. 📞
• Process and organize incoming emails, making sure important communications are handled efficiently. 📧
• Keep our filing system tidy and up-to-date, storing closed files securely. 📁
• Accurately input time records for our team. ⏱️
• Handle general office tasks like photocopying and printing. 🖨️
• Maintain diaries and schedule appointments. 🗓️
• Type letters and other important documents using our Bullseye case management system. 💻
• Respond to straightforward enquiries from clients and other professionals. ❓
• Make outgoing calls to clients, solicitors, and courts as needed. ☎️
• Be flexible and ready to help with any other tasks that come your way! 🚀

We're looking for someone who is:

• Highly organized and detail-oriented.
• A great communicator, both verbally and in writing.
• Proficient with basic computer skills.
• Reliable and able to manage their time effectively.
• Eager to learn and contribute to a team.

If you're looking for an entry-level role where you can grow and make a real impact, this is the opportunity for you! Apply now! 🎉

Key responsibilities

• Manning reception – greeting clients, accepting deliveries etc.
• Receiving and channelling telephone calls, and taking messages
• Opening and dispatch of post
• Filing and storage of closed files
• Typing of letters and other documents