Apprentice Accounts Assistant

About the role

🚀 Accounts Assistant Apprentice 🚀

Ready to kickstart your career in finance? We're looking for an enthusiastic and motivated individual to join our team as an Accounts Assistant Apprentice! This is an amazing opportunity to learn on the job, gain hands-on experience, and grow your skills with full support and guidance. You'll be working closely with our Office Manager, external accountant, and Finance Director, who will mentor you every step of the way. We believe in progressive development, so you'll build your knowledge and confidence gradually. 💪

What You'll Be Doing:

Purchase Ledger:

• Processing invoices: Receiving, checking, and recording supplier invoices – making sure everything matches! 💯
• Payment runs: Helping prepare weekly payments and ensuring everything is on track. 💰
• Keeping the purchase ledger tidy and up-to-date. 🧹
• Reconciling supplier statements. 🤝

General Accounts:

• Handling expenses: Processing staff expenses and credit card transactions. 💳
• Sales Ledger support: Assisting with creating invoices and managing receipts. 🧾
• Ensuring we stick to our finance procedures. ✅

Project Work & System Improvements:

• Cost Tracking: Building and maintaining Excel trackers for project spend. 📊
• Data Cleansing: Helping keep our data clean and organised. ✨
• Variance Analysis: Analysing costs and spotting any potential issues. 👀
• Reporting Dashboards: Creating simple but effective dashboards. 📈
• Process Improvement: Finding ways to automate tasks and make things more efficient. 🤖
• Project Documentation: Keeping our project files organised. 📁
• System Improvements: Contributing to making our systems even better! 🌟

This is a fantastic stepping stone to a successful finance career. If you're eager to learn, detail-oriented, and ready to take on new challenges, we want to hear from you! 🎉

Key responsibilities

• Receive, validate and post supplier invoices; match to POs, check pricing, VAT and coding; resolve discrepancies.
• Prepare weekly BACS payment run reports, prioritising based on terms and cashflow; issue remittances.
• Perform daily bank reconciliations.
• Check, code and post staff expenses and company credit card transactions.
• Build and maintain Excel trackers for project spend, supplier costs and budget vs actuals.