Hafod Y Wern - Office Administration Apprentice

About the role

School Administrator Apprentice 🚀

Ready to kickstart your career in education and make a real difference? We're looking for an enthusiastic School Administrator Apprentice to join our vibrant team! This isn't just a job; it's your chance to gain hands-on experience, learn valuable skills, and grow within a supportive environment. 🏫✨

What You'll Be Doing:

• Welcome Squad: Be the friendly face of our school! Greet pupils, parents, staff, and visitors with a warm smile and professional attitude. 🙋‍♀️🙋‍♂️ Handle inquiries like a pro – whether in person, over the phone, or via email. 📞📧
• Attendance Guru: Keep our attendance records shipshape! Track lateness and make sure absence messages get to the right people. 📝
• Safety First: Be a guardian of our school's safety! Manage sign-in procedures for visitors and pupils, and conduct ID checks. ✅
• Communication Hub: Help spread the word! Prepare awesome letters, newsletters, and digital updates for families. 📣 Support our communication channels to keep everyone in the loop.
• Pupil Records Whiz: Keep our pupil information up-to-date and manage admissions and leavers. 📂
• Admin All-Star: Lend a hand to senior leaders and teachers with essential tasks like photocopying, filing, scheduling, and preparing documents. 📄
• Supplies & Finance Assistant: Help with processing orders and managing incoming supplies. 📦
• Wellbeing Support: Assist with maintaining first aid and medical records. Liaise with parents about any health needs or medication for pupils. ❤️
• Event Extraordinaire: Get involved in the excitement! Support the organisation of school trips and whole-school events. 🎉
• Confidentiality Champ: Handle sensitive information with the utmost discretion and ensure we're always GDPR compliant. 🤫

Your Apprenticeship Journey:

This apprenticeship is your launchpad to a fantastic career! You'll get:

• Real-World Experience: Dive into on-the-job training in a dynamic school/office setting. 🧑‍💻
• Expert Training: Access off-the-job sessions covering crucial topics like safeguarding, behaviour management, child development, and learning strategies. 📚
• Progress Tracking: Receive regular assessments and feedback to help you shine and continuously improve. ⭐
• Boost Your Basics: Get extra support for your literacy, numeracy, and communication skills. ✍️

Why This Role is for You:

• Passion for Education: You have a genuine interest in making a positive impact in a school environment.
• Eager Learner: You're excited to undertake professional training and soak up new knowledge.
• Committed: You're ready to dedicate yourself to completing this apprenticeship and achieving your qualification.
• Team Player: You've got great communication, teamwork, and interpersonal skills. 🤝
• Responsible & Professional: You approach working with children with maturity and care.
• Safety Focused: You're committed to upholding all school safeguarding and conduct policies.

Ready to join our team and build an amazing future in education? Apply now! 💪

Key responsibilities

• Provide a welcoming, professional reception for pupils, parents, staff, and visitors; manage enquiries in person, by phone, and via email.
• Record pupil lateness, ensure absence messages are passed on.
• Ensure visitor and pupil sign‑in procedures, ID checks.
• Prepare letters, newsletters, messages, and digital updates for families; support staff communication systems.
• Update pupil information, process admissions and leavers.

Entry requirements

Essential qualifications (GCSE Grade A-C)

Skills