Business Administration Apprentice

About the role

We're on the lookout for a dynamic individual to join our team as an Administrative Assistant! 🚀 If you're organized, proactive, and ready to dive into a role with tons of variety, this could be your perfect fit.

What You'll Be Doing:

• Be the go-to person for school inquiries, guiding students, staff, and visitors with a friendly face. 👋
• Tackle those tricky, non-standard questions by gathering info and finding smart solutions. 💡
• Keep our records, databases, and filing systems spick and span, plus manage important lists. 📂
• Help orchestrate the school's annual calendar of meetings and events – think smooth sailing! 🗓️
• Handle travel and accommodation bookings, making sure everything aligns with university guidelines. ✈️
• Master the art of financial admin: creating requisitions, receipting goods, and managing purchasing cards. 💳
• Be a superstar in recruitment support, from posting jobs to onboarding new team members. 🤝
• Collaborate with colleagues to plan and execute awesome school events, workshops, and exams. 🎉
• Manage all the nitty-gritty details for events: booking rooms, sorting catering, taking notes, and arranging parking. 🚗
• Keep our Staff Handbook and website looking fresh and informative, liaising with staff to ensure accuracy. 🌐
• Be the point person for building maintenance, reporting any issues to Estates and Facilities. 🛠️
• Help out with office moves, from maintenance requests to updating door plates and ordering keys. 🔑
• Support senior staff in ensuring we're on top of Health & Safety, Information Management, and Security. ✅
• Monitor training records, send reminders, and generate useful reports. 📊
• Pitch in across the Professional Services team during busy periods or absences – no task too small!
• Constantly look for ways to boost our service delivery, sticking to quality standards and procedures. ✨
• Flag any issues to senior colleagues and suggest ways to make things even better. 🌟

What We're Looking For:

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• A proactive attitude and a willingness to learn.
• Ability to work independently and as part of a team.
• Attention to detail is a must! 🔍

Ready to make an impact? Apply now! ✨

Key responsibilities

• Act as a point of contact for School enquiries and provide guidance.
• Provide general administrative support by maintaining and updating records, databases, and filing systems.
• Carry out travel and accommodation bookings for the School.
• Perform a variety of financial administrative tasks, including creating requisitions and goods receipting.
• Provide administrative support for recruitment activities, including application processing and interview coordination.

Entry requirements

GCSE in: (English (grade 9-4 (A*-C)), Maths (grade 9-4 (A*-C)))