Apprentice Administrative Assistant

About the role

Administrative Assistant 🚀

Are you ready to dive into the heart of our operations and make a real impact? We're looking for a sharp and organized individual to join our team as an Administrative Assistant. This role is all about keeping things running smoothly, supporting our Senior Management Team and the wider Division with top-notch administrative expertise. 🌟

What you'll be doing:

• Mastering the Mails: Handling all incoming and outgoing correspondence, managing telephone enquiries, and processing post like a pro. ✉️📞
• Digital Dynamo: Scanning documents, creating and distributing simple reports – you'll be our go-to for getting information out there. 📄
• Meeting Maestro: From booking rooms and crafting agendas to taking precise minutes and keeping track of action points, you'll orchestrate seamless meetings. 🗓️✅
• Problem Solver Extraordinaire: Spotting scheduling conflicts or admin hiccups and taking swift action or escalating when needed. 🤔
• Data Guardian: Maintaining our divisional records and data systems with absolute accuracy, ensuring everything is up-to-date and compliant with policies, Information Governance, and GDPR. 🔒
• Roster Rockstar: Supporting the administration of rosters for our senior nursing staff, making sure records are spot-on and submitted on time for payroll. 💯
• Project Partner: Lending your administrative skills to service improvement initiatives and divisional projects, monitoring actions, managing documentation, and coordinating meetings. 💡
• HR Ally: Assisting with HR-related tasks, including supporting investigations and formal meetings through confidential minute-taking and document management. 🤫
• Workload Wizard: Juggling a busy workload, using your initiative to tackle routine issues and contributing to making our admin processes even better. ✨
• Confidentiality Champion: Upholding the highest standards of confidentiality, professionalism, and customer service while supporting our leadership and the entire Division. 🤝

We're looking for someone who:

• Is highly organized and detail-oriented.
• Communicates effectively and professionally.
• Can manage their time and prioritize tasks efficiently.
• Is a proactive problem-solver.
• Understands the importance of confidentiality.
• Is eager to learn and contribute to continuous improvement.

If you're ready to take on a dynamic role and become an integral part of our supportive team, we can't wait to hear from you! 🎉

Key responsibilities

• Providing high-quality administrative support
• Organising meetings
• Maintaining divisional records and data systems
• Providing administrative support to service improvement initiatives and divisional projects
• Assisting with HR-related activities

Entry requirements

GCSE in: (English (grade C/4), Maths (grade C/4))