Business And Operations Support Apprentice

About the role

Reception & Office Administrator 📣

Are you a pro at juggling tasks and keeping things running smoothly? 😎 We're on the hunt for a Reception & Office Administrator to be the face of our company and the backbone of our daily operations. If you thrive in a fast-paced environment and love making things happen, this is the gig for you! 🚀

What you'll be doing:

• Mastering the Phone Lines: Answering and screening calls, handling queries, and directing people to the right team. 📞 You'll be the first point of contact, so making a great impression is key! ✨
• Greeting VIPs: Welcoming clients and visitors, showing them to meeting rooms, and making sure they feel right at home (with refreshments, of course!). ☕
• Message Maven: Checking the answering machine daily and getting messages to the right people, stat! ✉️
• Office Guru: Keeping our workspace clean, organised, and looking sharp. 💯
• Supply Squad Leader: Keeping an eye on office supplies, letting us know when we're running low, and helping us re-stock. 📦
• Mail Master: Handling all incoming and outgoing post, making sure everything gets where it needs to go. 📬
• Admin Ace: Tackling all sorts of admin tasks – preparing documents, printing, scanning, photocopying, and filing like a champ. 📄
• Diary Dynamo: Managing diaries and scheduling meetings to keep everyone on track. 🗓️
• Compliance Champion: Keeping client records with Companies House and HMRC up-to-date and accurate. 🔒
• Supplier Superstar: Working with company suppliers, getting quotes, and managing contract details. 🤝
• Financial First Steps: Assisting with basic sales and purchase ledgers. 💰
• Client Connection: Liaising with clients to ensure a smooth and efficient engagement process. ✅
• Documentation Detective: Requesting and collecting necessary client documents and identification, adhering to anti-money laundering regulations. 🕵️‍♀️
• System Savvy: Setting up and maintaining client records in our company systems. 💻
• Support System: Providing general admin and operational support to our Office Manager and Business Support Manager. 💪
• Event Enthusiast: Helping to plan and organise company events, meetings, and team activities. 🎉

What you'll need:

• Excellent communication and interpersonal skills. 🗣️
• A proactive and organised approach to your work. 🧠
• The ability to multitask and prioritise effectively. ⚖️
• A keen eye for detail. 👀
• Proficiency in basic office software. 🖱️

If you're ready to take on a role where you can truly make a difference and be an integral part of our team, we want to hear from you! Apply now! 👇

Key responsibilities

• Handle incoming calls, greet visitors, and manage reception operations.
• Perform general administrative duties, including document preparation and filing.
• Maintain and manage client records, ensuring compliance and data accuracy.
• Provide administrative and operational support to managers.
• Assist with basic financial ledger and supplier management tasks.

Entry requirements

GCSE in: (English (grade 4), Maths (grade 4))