Administration Assistant Apprentice

About the role

Client Account Administrator 🚀

Are you ready to dive into the world of finance and make a real impact? We're looking for a sharp, detail-oriented individual to join our team as a Client Account Administrator. This role is perfect for someone who thrives on accuracy and enjoys supporting a busy finance department. Think of yourself as the backbone of our financial operations, ensuring everything runs smoothly! 📈

What you'll be doing:

• Mastering Client Accounts: You'll be the go-to person for processing client receipts and payments, making sure everything aligns perfectly with SRA Accounts Rules. 🧾
• Precision in Numbers: Accurately record and allocate client funds to individual matters. No room for error here! ✨
• Reconciliation Rockstar: Help with client account reconciliations – keeping everything balanced and in check. ⚖️
• Ledger Guru: Maintain super accurate client ledgers, ensuring all transactions are up-to-date. 📚
• Smooth Transfers: Process transfers between client and office accounts, always following the SRA Accounts Rules. ↔️
• Finding Lost Balances: Assist in identifying and resolving any residual client balances. 🕵️‍♀️

Finance Support Superstar:

• Pre-Completion Checks: Verify financial information before it's finalized. ✅
• Fee & Invoice Wizard: Process Land Registry fees and invoices from search providers. 📑
• Completion Statement Savvy: Reconcile conveyancing completion statements. 🏁
• Fee Earner Liaison: Collaborate with conveyancing fee earners on financial queries and completion balances. 🤝
• Estate Account Aid: Assist with estate account reconciliations, making sure everything adds up. 🏡
• Trust & Estate Support: Help fee earners with financial administration for trusts and estate matters.

Compliance Champion:

• You'll be instrumental in supporting the Finance Manager to ensure we're always compliant with:
• SRA Accounts Rules 📜
• Solicitors Regulation Authority requirements ⚖️
• Anti-Money Laundering Regulations 💰
• HMRC financial requirements 🏦
• GDPR 🔒
• Our internal financial procedures 🗂️
• Cyber security and fraud prevention procedures 🛡️
• Client money protection requirements 💎
• Alert & Report: Immediately report any suspected breaches of SRA Accounts Rules or suspicious financial activity. Your vigilance is key! 🚨

Administrative Ace:

• Phone & Email Guru: Answer finance telephone enquiries and respond to financial queries from fee earners. 📞
• Digital Records: Maintain electronic accounting records and scan/file financial documentation. 📂
• Process Improvement: Support the implementation of new finance procedures. 💡
• Team Player: Undertake any other reasonable duties as requested – we're all about teamwork! 💯

If you're ready for a challenging and rewarding role where your attention to detail will shine, we want to hear from you! Apply now and become a vital part of our finance team! 🎉

Key responsibilities

• Process and record client financial transactions, including receipts, payments, and transfers.
• Assist with client and estate account reconciliations and maintain accurate client ledgers.
• Provide financial administration support to fee earners, verifying information and resolving queries.
• Support compliance with SRA Accounts Rules, Anti-Money Laundering Regulations, and internal financial procedures.
• Maintain electronic accounting records and manage financial documentation.