Health & Safety & Hr Administration Assistant Apprentice

About the role

Job Title: HSEQ & HR Admin Rockstar 🤘

Are you ready to dive into the exciting world of Health, Safety, Environment, Quality (HSEQ) and Human Resources (HR)? We're looking for a detail-oriented and proactive individual to join our team as an HSEQ & HR Administrator. This is your chance to gain awesome experience and make a real impact! ✨

What You'll Be Doing (Key Responsibilities):

HSEQ Superpowers 💪:

• Keep our health and safety records, registers, databases, and filing systems in tip-top shape. 📂
• Help manage training records, qualifications, licenses, and competency matrices. 🎓
• Ensure our company documents are produced, issued, and controlled accurately, keeping track of numbers and revisions. 📄
• Assist with administering audits, inspections, accident reports, and corrective actions. 🚨
• Update our compliance systems with all the latest info. 💻
• Support the maintenance of our accreditations, certifications, and supplier compliance records. ✅
• Keep an eye on training and compliance expiry dates and help with renewals. ⏰
• Prepare reports, meeting minutes, and HSEQ performance information. 📊
• Provide admin support for HSEQ projects and awesome continuous improvement initiatives. 🚀

HR Heroics 🦸:

• Recruitment & Onboarding:
• Be part of the recruitment process by arranging interviews and communicating with candidates. 🗣️
• Help with pre-employment checks like Right to Work and reference requests. 📝
• Prepare offer letters, contracts, and onboarding documents. 💌
• Support new starters during their onboarding and induction. 👋
• Employee Records & HR Systems:
• Maintain accurate employee records, personnel files, and HR databases. 🗄️
• Keep our BrightHR system up-to-date with all employee information. 🌟
• Set up new employees on BrightHR and manage employee lifecycle changes, including contract updates and terminations. 🔄
• Record absence, holiday, training, and compliance details in our HR systems. 🗓️
• HR Admin & Employee Support:
• Prepare HR correspondence, forms, and employee communications. ✉️
• Assist with annual leave, sickness absence, and return-to-work processes. 🤒
• Maintain employee training and development records and help coordinate training activities. 📚
• Provide admin support for probation reviews, disciplinary matters, grievances, and other employee relations processes, working with the HR Manager. ⚖️
• Prepare meeting invitations, documentation, and correspondence for HR meetings. 🗓️
• Ensure all employee information is kept confidential and follows GDPR rules. 🔒
• HR Projects & Continuous Improvement:
• Support the HR Manager with HR projects and improvement initiatives. 💡
• Assist with reviewing and maintaining BrightHR permissions, workflows, and system administration. ⚙️
• Help develop and maintain company-wide training matrices and schedules. 📈
• Assist with HR policy reviews, process improvements, and HR system enhancements. 🛠️
• Prepare reports and data to support HR initiatives and projects. 📊

General Awesome Stuff 😎:

• Maintain confidentiality and professionalism at all times. 🤐
• Promote our company values and be a positive force in the team. 👍
• Build great working relationships with colleagues and stakeholders. 🤝
• Have a keen eye for detail and ensure high standards of accuracy. 👀
• Stay in the loop with relevant legislation, company procedures, and best practices. 🧠
• Undertake any other reasonable duties as requested by the HSEQ Manager or HR Manager.

Key responsibilities

• Maintain and update HSEQ records, registers, and compliance systems.
• Support recruitment and onboarding activities, including documentation preparation.
• Maintain accurate employee records and HR system data, processing lifecycle changes.
• Provide administrative support for HR processes, employee relations, and projects.
• Ensure confidentiality and accuracy in all administrative tasks.

Entry requirements

GCSE in: (English (grade 4/C), Maths (grade 4/C))