Operations Coordinator - Business Administrator Apprenticeship

About the role

Operations Admin Assistant 🚀

We're on the hunt for a sharp and organized Operations Admin Assistant to join our dynamic team! If you're ready to dive into the fast-paced world of project management and finance, this is your chance to shine. ✨

What You'll Be Doing:

• Spreadsheet Master: Keep our spreadsheets on point, tracking order progression like a pro. 📊
• Meeting Maven: Join forces with Project Managers in meetings to make sure everyone's in the loop. 🤝
• Billing Boss: Handle crucial billing admin, from initial checks to tackling any queries. 🧾
• Third-Party Dynamo: Conquer 3rd party lease tasks – think Certificates of Acceptance, purchase orders, invoices, and anything needed to secure funding. 💰
• Report Rockstar: Own your reports and get them to the Senior Leadership Team flawlessly. 🌟
• Credit Control Champion: Master credit control across the entire business. 💳
• Deal Driver: Collaborate with consultants and project coordinators to move deals from "passed back to sales" to closed. 📈
• Customer Champion: Work with both internal and external customers to resolve issues and create awesome experiences. 😊
• Team Player: Provide backup to other areas within the operations department when needed. 💪
• Project Pro: Jump into exciting special projects as they arise. 🎯
• Re-cost Wizard: Conduct re-costs on deals and keep those reports updated. 🔄

What You Bring:

• A keen eye for detail. 👀
• Excellent organizational skills. 🗂️
• A proactive and can-do attitude. ✅
• Great communication skills. 🗣️
• The ability to multitask and manage your time effectively. ⏰

This is a fantastic opportunity to gain hands-on experience in a vital role. We're a supportive team, and we're excited to see you grow with us! 🌱

*(Please note: Duties may evolve, and you may be asked to take on additional responsibilities as the company grows. This list is a guide, not exhaustive.)*

Key responsibilities

• Updating spreadsheets and attending meetings with Project Managers
• Conducting billing administration, including checks and query resolution
• Completing 3rd party Lease tasks, such as obtaining Certificates and creating invoices
• Taking ownership of reports and delivering them to the Senior Leadership Team
• Completing credit control tasks for the business

Entry requirements

GCSE in: (English (grade 4), Maths (grade 4))