Apprentice Finance Assistant - University Of Oxford - Nuffield Department Of Medicine

About the role

Purchasing & Accounts Payable Assistant 🚀

Ready to kickstart your career and dive into the world of finance? We're looking for a driven and organized individual to join our team and gain hands-on experience in both Purchasing and Accounts Payable. This is your chance to learn the ropes and become a vital part of our financial operations!

What You'll Be Doing:

• Purchasing Powerhouse: You'll be fully trained to handle all aspects of our purchasing process. This includes skillfully navigating our Oracle financials system to create and check purchase requisitions. 🛒
• Order Mastermind: Keep our open purchase orders in check using our dashboard and "incomplete requisitions" report. Your mission: ensure all orders are validated and delivery dates are spot on so our shoppers get their goods and services on time. ⏰
• Supplier Savvy: Help us onboard new suppliers by reviewing and preparing their requests for both PO and non-PO transactions. You'll be working closely with our Central Finance Division on this. 🤝
• Invoice Hero: Learn to process supplier invoices and credit notes through the Oracle financials system, tackling any anomalies. Complex issues? No worries, you'll escalate them to our Accounts Payable Officer/Supervisor. 🦸
• Payment Perfectionist: Dive into our "invoices on hold" and "incomplete invoices" reports. Your goal is to resolve supplier disputes or internal queries to ensure timely payments. 💰
• Statement Sleuth: Review supplier statements to find any missing invoices and implement strategies to prevent future hiccups. 🕵️
• Record Keeper Extraordinaire: Maintain super accurate and complete accounting records for audits. Think opening post, scanning, filing, and archiving – keeping everything shipshape! 🗂️
• Community Connector: Get involved in public engagement and widening access activities for our Department and the University (around 2 days a year). Help us reach out and make a difference! 🌍
• Lifelong Learner: Stay up-to-date with mandatory training required by the University, Division, and Department. Learning is key, and the training topics might evolve! 📚

What You'll Gain:

• Comprehensive training in purchasing and accounts payable functions.
• Practical experience with the Oracle financials system.
• Exposure to a dynamic finance environment.
• Opportunities for professional development.

About You:

• Eager to learn and take on new challenges.
• Organized and detail-oriented.
• A team player with good communication skills.
• Proactive and able to work independently.

This role offers a fantastic opportunity to build a strong foundation in finance. We can't wait to hear from you! 🎉

Key responsibilities

• Support the purchasing function by raising and reviewing requisitions.
• Assist with reviewing and validating open purchase orders.
• Assist in reviewing and preparing new supplier requests.
• Support the Accounts Payable function by processing supplier invoices and credit notes.
• Maintain accurate and complete accounting records for audit purposes.