Business Apprenticeship - Reception/administration

About the role

School Administrator 🏫📚

Job Purpose:

To be the backbone of our school's smooth operation! We're looking for a super organized and friendly individual to provide essential administrative, reception, and organizational support. You'll be key in keeping our systems running, managing records, and ensuring seamless communication across the board. Think of yourself as the ultimate school sidekick! 😎

Key Responsibilities:

Reception & Communication 📞🗣️:

• Be the first friendly face and voice for anyone visiting our school – that includes students, families, and visiting professionals!
• Handle incoming calls, emails, and in-person inquiries with a professional and helpful attitude. Your goal is to make everyone feel welcome and supported. 🤗
• Handle sensitive information with the utmost discretion and confidentiality. Trust is key! 🤫

Administrative Support 📝🚕:

• Master the art of juggling tasks like booking taxis, managing deliveries, and coordinating lunch arrangements. 🍎
• Be the right-hand person for our Headteacher, SENCo, and senior staff, providing general admin assistance and keeping their diaries in check. 🗓️
• Help with the exciting process of school admissions, accurately entering data, and keeping our pupil records up-to-date. 📂
• Keep our filing systems and important documentation in order, and become a pro at using our internal systems (like safeguarding, attendance, and medical records). 💯

Organization & Record-Keeping 🗂️📊:

• Ensure our attendance records and registers are spot on, and that contact details are always current.
• Lend a hand in getting ready for meetings, preparing reports, and making sure school events run like clockwork. 🎉
• Keep an eye on office supplies, making sure we're always stocked up and coordinating with our suppliers and service providers. 🛒

Safeguarding & Professional Conduct ✨:

• Champion Oaklands School's safeguarding procedures and actively participate in all relevant training. Your dedication to student well-being is paramount.
• Always act with integrity, respect, and maintain confidentiality in every aspect of your work. You're a vital part of our team! 👍

Key responsibilities

• Act as the first point of contact for visitors and manage queries professionally
• Provide general administrative support, including diary coordination
• Assist with school admissions, data entry, and maintaining pupil records
• Maintain accurate attendance, registers, and contact records
• Adhere to safeguarding procedures and act with professional conduct

Entry requirements

GCSE in: (English (grade 4), Maths (grade 4))