Level 3 Business Administration Apprenticeship

About the role

Job Title: Office Support Rockstar 🚀

What You'll Do:

• Be the friendly face and voice of our office, helping out both customers and our awesome team members! 👋
• Team up with the Director to help steer the ship and keep the business running smoothly. 🚢
• Keep our files and records super organized – think of yourself as a data ninja! 🥷
• Dive into company data and dig up old reports. 🕵️‍♀️
• Keep our computer databases looking sharp and up-to-date. 💻
• Chat with clients face-to-face or over the phone – you're our brand ambassador! 🗣️
• Be the gatekeeper of our phones, connecting calls like a pro. 📞
• Handle import/export broker stuff – you're a logistics wizard! 🌎
• Follow up on emails, bills, and orders to make sure everything's on track. ✅
• Connect with our amazing materials suppliers and vendors. 🤝
• Handle invoicing and process purchase orders like a boss. 💰
• Use spreadsheets to track all our expenses and company spending. 📊
• Collect and input company data – every bit counts! 💯
• Get to know our company's mission and all the cool products/services we offer.💡
• Email out sales invoices – you're key to our cash flow! 💸
• Get documents ready by printing, copying, and binding. 📄
• Handle our incoming and outgoing post – sort it, file it, you name it! ✉️
• Schedule appointments and events – you're our master planner! 🗓️
• Order office stationery and supplies to keep us stocked. ✏️
• Prep meeting rooms – set up chairs and grab some refreshments. ☕
• Join office meetings and take notes like a champ. 📝
• Be ready for any other administrative tasks that come your way – flexibility is key! ✨

Key responsibilities

• Providing general office support, including customer and employee assistance.
• Assisting the director with various business management activities.
• Maintaining organised files, records, and company databases.
• Interacting with clients and managing general business communications.
• Processing invoices, purchase orders, and tracking expenses.