Flight Training Support Administrator Apprentice

About the role

Flight Training Coordinator ✈️

Ready to dive into the world of aviation education? We're on the hunt for a sharp and organized Flight Training Coordinator to join our dynamic team! If you're a master of detail, a pro at communication, and have a passion for making things run smoothly, this could be your launchpad! 🚀

What You'll Be Doing:

• Keeping Tabs: You'll be the guardian of our flight training curriculum, ensuring all revisions are spot on. 🧐
• Record Keeper Extraordinaire: Maintain our electronic and paper records for both Flight Instructors and students with precision. 🗂️
• Instructor Liaison: Connect with our contract Flight Instructors, building stellar relationships and ensuring clear communication. 🤝
• Prepping for Liftoff: Get student training files and materials ready before each course kicks off. 📖
• System Savvy: Utilize IPSS and LMS systems to assign students and manage training records. 💻
• Student Mastermind: Monitor grading sheets and keep our student master files pristine. 📊
• Certification Champion: Handle the completion, certification, and archiving of student records. ✅
• Financial Flow: Reconcile contract instructor invoices and provide key summaries. 💰
• Pre-Flight Checks: Verify student pre-requisites before they start their training journey. 📝
• Resource Runner: Liaise with vendors to ensure we have all the training materials we need. 📦
• Purchase Power: Process purchase orders for the Flight Training department, following company procedures. 🛒
• Scheduling Sleuth: Collaborate with the Scheduling team to assign instructors and resolve any resource conflicts. 🗓️
• Meeting Maven: Represent the Flight Training team at weekly Campus meetings. 🗣️
• Stock Manager: Maintain adequate supplies of essential training materials. 📚
• Instructor Matchmaker: Work closely with instructors and agencies to ensure we have the right coverage for all training. 🎯
• System Entry: Assign instructors and students in the IPSS system for all training. ✍️
• Problem Solver: Team up with TRM to tackle and resolve emergent changes efficiently. 💡

What You Bring:

• Exceptional organizational skills.
• Strong communication and interpersonal abilities.
• A keen eye for detail.
• Proficiency in record-keeping (both electronic and paper).
• Experience with systems like IPSS and LMS is a plus!
• Ability to multitask and manage competing priorities.
• A proactive and problem-solving attitude.

If you're ready to soar with us, apply today! ✨

Key responsibilities

• Maintain accurate electronic and paper records for instructors and students, and administer course-related documentation.
• Liaise with instructors, vendors, and internal teams to ensure smooth training operations and resource allocation.
• Utilise internal systems (IPSS and LMS) to assign students and instructors to training courses.
• Process purchase orders, reconcile invoices, and manage stock levels for training materials.
• Monitor Flight Training curriculum and grading to ensure accuracy and compliance.