Executive Assistant Apprentice

About the role

Executive Assistant 🌟

Are you a super-organized, detail-oriented individual ready to dive into the fast-paced world of executive support? We're looking for a proactive and efficient Executive Assistant to join our team and keep our leadership running smoothly. This is your chance to be the glue that holds things together! 🚀

What you'll be doing:

• Mastering Calendars: Effortlessly manage executive diaries, scheduling all those crucial internal and external meetings. 🗓️
• Communication Commander: Be the first point of contact for incoming communications, expertly prioritizing urgent emails and screening phone calls like a pro. 📧📞
• Document Dynamo: Prepare essential business documents, create impactful presentation decks, and craft clear meeting agendas. ✍️📊
• Minute Taker Extraordinaire: Capture accurate minutes during key leadership meetings and ensure all action items are tracked and followed up on. 💯
• Travel Guru: Seamlessly coordinate all travel arrangements, accommodation, and itineraries for our senior staff. ✈️🏨
• Gracious Host: Welcome high-profile visitors with a professional and friendly demeanor, acting as a stellar point of contact. 👋
• Event Architect: Assist with the planning, setup, and logistics for exciting corporate events. 🎉
• Project Powerhouse: Support cross-departmental projects and conduct valuable research to prepare insightful briefs. 📈

This role is perfect for someone who thrives on organization, enjoys a challenge, and wants to make a real impact behind the scenes. If you're ready to level up your career and become an indispensable part of our executive team, we want to hear from you! ✨

Key responsibilities

• Managing executive diaries by scheduling internal and external meetings.
• Handling incoming communications, prioritising urgent emails, and screening phone calls.
• Preparing essential business documents, presentation decks, and meeting agendas.
• Recording accurate minutes during key leadership meetings and tracking action items.
• Coordinating travel arrangements, accommodation, and itineraries for senior staff.