Apprentice Administration Coordinator

About the role

Job Title: Office Assistant 🚀

Are you ready to kickstart your career and become an essential part of our team? We're looking for a sharp, organized, and proactive individual to join us as an Office Assistant! This is a fantastic opportunity to gain hands-on experience across a variety of crucial administrative tasks. 🛠️

What you'll be doing:

• Be our go-to: You'll train to become our certified First Aider and Fire Marshall – important stuff! 🔥🩹
• Document Dynamo: Handle photocopying, shredding, and secure document disposal. 📄➡️🗑️
• Organization Expert: Meticulously file documents and records to keep everything in order. 📂
• Quality Control: Format and proofread documents before they're sent out. ✨
• Communication Hub: Answer the phone, take messages, and distribute them accurately. 📞
• Welcoming Face: Greet visitors warmly and make them feel at home. 👋
• Meeting Maestro: Prepare meeting rooms, ensuring they're ready for action. ☕
• Mail Master: Manage all incoming and outgoing post, including arranging couriers. ✉️✈️
• Typing Ace: Tackle copy and audio typing tasks with speed and accuracy. ✍️
• Calendar Commander: Manage company calendars and schedule meetings as requested by team members. 🗓️
• Travel & Logistics: Arrange travel and overnight accommodation for team members. 🏨🗺️
• Database Guardian: Maintain our E3C contacts database, keeping it up-to-date. 🌐
• Support Specialist: Assist with the production of PQQs, Tender packages, and presentations. 📊

What we're looking for:

• A keen eye for detail. 👀
• Excellent communication skills. 🗣️
• A proactive and can-do attitude. 💪
• Strong organizational abilities. 🧠
• Willingness to learn and take on new responsibilities. 🌱

This role is perfect for someone looking to build a solid foundation in office administration and gain valuable skills. We provide all the necessary training! Come grow with us! 🌟

Key responsibilities

• Provide first aid and fire marshall support (training provided).
• Manage document control, including photocopying, shredding, filing, formatting, and proofreading.
• Handle reception duties, including answering calls and greeting visitors.
• Coordinate meetings, manage company calendars, and arrange travel and accommodation.
• Assist with administrative tasks such as post management, typing, and database maintenance.

Entry requirements

GCSE in: (English (grade D/3), Maths (grade D/3))