Office Administrator Apprentice

About the role

Office Administrator 🚀 | Be the Glue of Our School Community!

Ready to dive into a role that’s central to keeping our school running smoothly? We’re looking for energetic and organized individuals to join our team as Office Administrators. This isn't just about filing; it's about being the friendly face and the efficient hands that support our students, staff, and parents. If you’re a people person with a knack for organization, this is your chance to shine! ✨

What You'll Be Doing:

• Printing & Copying Pro: Keep our staff connected with reliable printing and copying services. You'll be the go-to for all things paper, including ordering supplies and managing our stock. 🖨️
• Admin Ace: Provide essential administrative backup across departments like Exams, Admissions, and Human Resources. Think assisting with important documents and ensuring everything is in its right place. 📝
• Parent Comms Champion: Be part of keeping parents informed! This includes handling written and electronic communication, from detention letters to exciting fixture arrangements and school trip updates. 📧
• Safety First: Help maintain up-to-date fire registers for everyone on campus – students and staff alike. 🔥
• Event Support Superstar: Get involved in making our special school events, like Founders Day and Speech Night, a massive success. 🥳
• Document Dynamo: Assist in creating important correspondence, reports, and other documents as needed.
• Mailroom Maestro: Manage our postal services, from receiving and logging deliveries to sending out mailings. You'll even get to use the franking machine! ✉️
• Call & Email Wrangler: Be the first point of contact for incoming calls and emails, directing them efficiently to the right people. 📞
• Reception Rockstar: Spend a portion of your day at our main school reception, welcoming visitors and ensuring a secure and friendly environment. You'll be controlling access and upholding our safeguarding policies. 🚪
• Service & Improvement: Contribute to developing and improving our office systems to meet our evolving needs and enhance the services we offer. 💡
• Inclusion Advocate: Support and uphold our commitment to equal rights and fair practices in all aspects of your work. ⚖️

General Duties – Being Part of the Team:

• Follow all guidelines in the staff handbook. 📚
• Be a supportive team player for the school and its leadership. 🙌
• Engage in ongoing personal development to grow your skills. 🌱
• Participate actively in performance reviews. 📊
• Be ready to take on reasonable, additional tasks as requested by the Principal.
• Always be courteous to colleagues and parents, creating a welcoming atmosphere for everyone. 😊

This is your opportunity to be an integral part of our vibrant school community. Apply now and help us make a difference!

Key responsibilities

• Undertake diverse administrative tasks supporting staff across various departments.
• Manage internal and external communications, including telephone calls, emails, and correspondence.
• Provide reception cover, act as a first point of contact for visitors, and ensure adherence to safeguarding protocols.
• Assist with postal services, manage office supplies, and maintain essential records.
• Support the organisation and execution of school events.