Apprentice Office Administrator

About the role

Admin Assistant 🌟

Are you ready to dive into the fast-paced world of office admin? We're looking for a sharp and organized individual to join our team and keep things running smoothly! 🚀

What you'll be doing:

• Accurately entering data and keeping our digital and physical records super organized. 📂
• Using Xero to help out with everyday finance and admin tasks. 💰
• Working with Microsoft Office – think Excel wizards, Word pros, Outlook masters, and PowerPoint whizzes. 💻
• Keeping our filing systems in top shape and making sure documents are stored just right. 🗄️
• Booking and keeping an eye on couriers, following up on those deliveries. 🚚💨
• Managing support tickets and tracking activity in Halo PSA. 🎫
• Matching purchase invoices with delivery notes and flagging any differences. 🤔
• Updating and managing various business spreadsheets. 📊
• Creating customer invoices and sending account statements to help with credit control. ✉️
• Checking, recording, and filing warranty documents. ✅
• Keeping asset information in Halo up-to-date. 🏢
• Booking hotels and train travel when needed. ✈️🚆
• Managing supplier renewal contracts and their key dates. 🗓️
• Providing general administrative support to your colleagues and helping out with other office tasks. 👍

What we're looking for:

• A keen eye for detail. 👀
• Great organizational skills. 🧠
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Microsoft
• Familiarity with Xero and Halo PSA is a bonus! ✨

If you're a motivated individual who thrives in an administrative role and wants to gain valuable experience, we want to hear from you! Apply now! 🎉

Key responsibilities

• Complete accurate data entry and maintain organised electronic and paper records, including spreadsheets.
• Support routine finance and administrative tasks, including invoice processing and credit control.
• Utilise Microsoft Office applications for various administrative functions.
• Allocate and monitor support tickets and maintain asset information within Halo PSA.
• Provide general administrative support, including managing logistics and supplier renewal contracts.

Entry requirements

GCSE in: (English (grade Minimum Grade C or 4), Maths (grade Minimum Grade C or 4))