Business Admin Apprentice

About the role

Job Title: Office & Legal Admin Apprentice 🚀

Are you ready to kickstart your career in a dynamic office environment? ✨ We're on the hunt for an enthusiastic and organized individual to join our team as an Office & Legal Admin Apprentice! This is your chance to gain hands-on experience and learn the ropes of business and legal administration. 💼

What you'll be doing:

Front Desk Rockstar 🌟:

• Be the first friendly face and voice our clients, visitors, and professionals see and hear. 👋
• Greet everyone with a professional and welcoming attitude.
• Juggle incoming calls like a pro, directing them to the right person. 📞
• Capture messages accurately and get them to the right team member ASAP. ✍️
• Handle general inquiries and share helpful info within your scope.
• Manage all incoming and outgoing mail and deliveries. 📦

Business Admin Whiz 🛠️:

• Be the ultimate support system for our solicitors, fee earners, and support staff.
• Open and close client files according to our established procedures.
• Help prepare, scan, print, and file important documents. 📄
• Keep our electronic and paper records super organized and accurate.
• Update our case management and admin systems with precision.
• Input information into computer systems with a keen eye for detail.
• Draft letters, emails, and other documents with guidance. ✉️
• Handle all your photocopying, scanning, and uploading duties.
• Assist with filing and general document management.
• Process and distribute incoming and outgoing correspondence.
• Keep an eye on office supplies and help with ordering stationery. ✏️
• Contribute to general office organization and admin tasks.

Legal Admin Support (with a watchful eye!) 👀:

• Under supervision, you'll help with routine admin tasks related to our legal work.
• Prepare documents and correspondence using templates.
• Help organize client files.
• Request and gather documents and info from clients and third parties.
• Update our case management systems.
• Assist with managing diaries and booking appointments. 📅
• Help with basic file administration and compliance checks.
• Ensure all documents and information are handled with the utmost security and confidentiality. 🔒

Please note: This role does *not* involve providing legal advice or making legal decisions. ✅

Ready to level up your skills? Apply now! 🚀

Key responsibilities

• Act as the first point of contact for clients, visitors, and other professionals.
• Provide general administrative support to solicitors, fee earners, and support staff.
• Maintain accurate electronic and paper records and update case management systems.
• Assist with the preparation, scanning, printing, and filing of documents.
• Support routine legal administrative tasks under appropriate supervision.

Entry requirements

GCSE in: (English (grade Grade 4/C or above), Maths (grade Grade 4/C or above))