Business Administration Apprenticeship

About the role

Administrative Assistant - Legal Operations 🌟

Are you a whiz with organization and ready to dive into the fast-paced world of law? We're looking for a sharp and proactive Administrative Assistant to join our team and keep our operations running smoothly. This is your chance to gain valuable experience and develop a diverse skill set in a professional environment.

What You'll Be Doing:

• Mastering the Phones: Answering incoming calls with professionalism and accurately taking down messages. 📞
• Keeping Track of Time: Meticulously recording important dates and setting up reminders to ensure nothing slips through the cracks. 📅
• Managing Correspondence: Handling incoming and outgoing mail, ensuring everything is logged and processed efficiently. ✉️
• Document Crafting: Typing up draft documents and templates with precision and attention to detail. 📝
• Connecting the Dots: Acting as a key point of contact and liaison between our team and external professionals, including solicitors and counsels. 🤝
• Digital & Physical Organization: Filing, copying, and scanning documents to maintain an organized and accessible system. 📂
• Streamlining Communication: Responding to email inquiries and contributing to the development of a seamless workflow. 📧
• Tech Savvy Welcome: Navigating our Legal Aid website and becoming proficient in our CLIO case management system. (Don't worry, we'll provide comprehensive training! 🎓)

This role is perfect for someone who is detail-oriented, a great communicator, and eager to learn the ins and outs of legal administration. If you're ready to contribute and grow, we want to hear from you! ✨

Key responsibilities

• Answering phone calls and taking records of callers
• Recording key dates, setting reminders, and managing correspondence
• Typing draft and template documents
• Acting as a liaison between professionals
• Filing, copying, scanning, and responding to email enquiries