Office Administrator Apprentice

About the role

Business Administrator Apprentice 🚀

Join Phillips Joinery as a Business Administrator Apprentice and become a vital part of our team! You'll support our daily operations, working closely with experienced colleagues to ensure we deliver top-notch service to everyone we connect with. 🤝

What you'll be doing:

• Arranging deliveries and scheduling timings 🚚
• Inputting data for invoices and sending them out 📧
• Following up on overdue orders to hit delivery deadlines 🎯
• Helping the Purchasing Department keep stock levels up for smooth operations 📦
• Communicating with suppliers and sorting out invoice queries 📞
• Keeping supplier and client info up-to-date 📋
• Making sure we have the right equipment supplies 🛠️
• Assisting in creating clear Standard Operating Procedures (SOPs) across the business ✅
• Adhering to all GDPR regulations 🔒
• Supporting sales and marketing with admin tasks and engaging with stakeholders 📣
• Ordering and managing compliance 💯
• Managing costs and tracking expenditure 💰
• Handling emails and customer enquiries 💬
• Creating and updating job records 📁
• Preparing quotes and documents for the team 📄
• Ensuring continuity of supply for internal items 🔄
• Updating overdue order reports and working with suppliers to speed things up 💨
• Adding new stock items to our management system ⬆️

Requirements:

• A full UK driving licence is a must! 🚗

What you'll gain:

If you're offered this position, you'll be enrolled in the Business Administrator Level 3 Apprenticeship Programme, with training delivered by EMA Training via online sessions. You'll dive into modules covering:

• Business Fundamentals
• Communications and Stakeholder Engagement
• Operations and Document Management
• IT Systems and Digital Competency
• Planning, Prioritisation and Project Support
• Decision Making and Process Improvement
• Professionalism and Personal Development

Upon completion, you'll be assessed through a knowledge test, project presentation, and professional discussion. ✨

Key responsibilities

• Arranging deliveries and scheduling timings
• Inputting data for invoices and sending to clients
• Chasing overdue orders to achieve required delivery date
• Supporting the Purchasing Department to ensure stock items are available
• Communicating with suppliers and supporting invoice queries

Skills