Hr Admin Apprentice

About the role

HR Administrator

Ready to kickstart your career in HR? We're looking for a proactive and organized individual to join our team as an HR Administrator. You'll be the backbone of our HR operations, ensuring everything runs smoothly behind the scenes. This is a fantastic opportunity to gain hands-on experience in a fast-paced environment. 🚀

What you'll be doing:

• Handling the daily grind of office admin: filing 📁, scanning 📄, photocopying 🖨️, and keeping documents shipshape.
• Keeping our records squeaky clean and our shared inboxes managed. ✉️
• Inputting and updating crucial info on HR systems, spreadsheets, and our MIS. 📊
• Being the MVP of meetings: booking rooms 📅, juggling diaries 🗓️, prepping agendas 📝, and taking key notes.
• Helping us spread the word about job openings and getting application packs ready. 📣
• Tracking applications and lending a hand with recruitment admin. 🧑‍💻
• Following up on references and keeping an eye on outstanding responses. 🔎
• Assisting with DBS checks, verifying right-to-work, and checking qualifications. ✅
• Maintaining accurate compliance records and our vital Single Central Record. 💯
• Keeping confidential staff files and personnel records locked down and organized. 🔒
• Updating training schedules and absence records. 🤒
• Supporting payroll admin: timesheets ⏰, starter/leaver forms 📝, and contract changes.
• Being the point person for payroll providers when needed. 📞
• Creating awesome induction packs for our new team members. ✨
• Scheduling induction meetings and making sure new starters have all the info they need. 👍
• Logging mandatory training and sending out timely reminders. 🔔
• Keeping training completion records fresh and up-to-date.
• Drafting clear and concise emails and staff communications. ✍️
• Sending out reminders and helping us keep our noticeboards and digital platforms looking sharp. 💡
• Stepping up for reception duties: greeting visitors, checking IDs, and ensuring we follow all safeguarding procedures. 👋
• Providing a friendly and professional vibe to colleagues, applicants, visitors, and external agencies. 😊
• Handling sensitive HR information with the utmost discretion. 🤐
• Adhering strictly to GDPR, safeguarding, and Trust procedures. 🛡️
• Supporting the circulation of policies and managing document version control. 📜
• Knowing when to flag any concerns or issues to the right person. 🙋‍♀️

What we're looking for:

• A keen eye for detail. 👀
• Strong organizational skills. 🗂️
• Excellent communication abilities. 🗣️
• Discretion and a professional attitude. 😎
• Comfort with handling confidential information. 🤫
• A willingness to learn and grow. 🌱

Key responsibilities

• Carrying out day-to-day office administration, including filing, scanning, photocopying, and organising documents
• Maintaining accurate records and updating information on HR, spreadsheets, and MIS systems
• Supporting meetings by booking rooms, organising diaries, preparing agendas, and taking basic notes
• Assisting with recruitment administration, including advertising vacancies, logging applications, and chasing references
• Supporting payroll administration and preparing induction packs for new employees

Entry requirements

GCSE in: (English (grade 4), Maths (grade 4))