Business Administrator Apprentice

About the role

Operations Coordinator 🚀

Are you ready to dive into a role that’s anything but boring? We're on the hunt for a sharp and organized Operations Coordinator to join our awesome team! This isn't your average desk job; you'll be the mastermind behind keeping our projects running smoothly. 🗓️

What you'll be doing:

• Scheduling Whiz: You'll be the go-to for booking in our brilliant engineers and subcontractors. 🔧
• Data Dynamo: Master our job management software, simPRO, and become an Excel pro. 📊
• Supplier Superstar: Hustle for the best prices and nail down those delivery dates from suppliers. 📦
• Quote Mastermind: Extract key data from reports to help craft winning quotations. ✍️
• Communication Champion: Be the voice connecting with customers, engineers, suppliers, and our internal crew to ensure everyone's in the loop. 📞
• Record Keeper: Keep our simPRO, Excel, and other systems sparkling with up-to-date info. ✨
• Paperwork Paladin: Process timesheets and other essential documents. 📜
• Quote Follow-Up Guru: Keep our quotations on track for maintenance, repair, and installation projects, working hand-in-hand with the team. 🤝
• Team Player: Collaborate with our Accounts Team and other departments to keep things humming. 🎶
• Office Organizer: Handle scanning, filing, archiving, and general office tidiness to keep our workspace awesome. 🗄️
• And much more! You'll be supporting our operations and the wider business, so expect variety! 💪

If you're a proactive go-getter who loves a challenge and thrives in a dynamic environment, we want to hear from you! Let's build something amazing together. 🎉

Key responsibilities

• Scheduling and coordinating work for engineers and subcontractors
• Maintaining and updating records on job management software and Microsoft Excel
• Liaising with suppliers and subcontractors to secure pricing and delivery dates
• Preparing and following up on quotations for maintenance, repair, and installation works
• Processing timesheets and managing general administrative duties

Entry requirements

GCSE in: (English (grade 4-9 Or Equivalent), Maths (grade 4-9 Or Equivalent))