Receptionist / Administrator Apprentice

About the role

Administrative Rockstar Wanted! 🚀

Are you organized, detail-oriented, and ready to dive into the exciting world of business operations? We're looking for a sharp and proactive individual to join our team as an Administrative Assistant! This is your chance to gain hands-on experience in a fast-paced environment and make a real impact.

What You'll Be Doing:

• Client Happiness HQ: 🤝 Ensure our clients are billed accurately and payments are flowing smoothly. You'll be a key player in keeping our financial relationships in top shape!
• Compliance Champion: ✅ Conduct essential anti-money laundering checks to keep everything legit and secure.
• Timekeeping Titan: ⏰ Chase down timesheets to make sure everyone's contributions are recognized and accounted for.
• Accounts Ace: 📊 Handle a variety of accounts administration tasks, from preparing important client documentation and correspondence to managing debtor accounts. You'll be our go-to for all things financial administration!
• Invoice Maestro: 🧾 Prepare invoices and manage the smooth processing of cheques received and supplier invoices.
• Client Records Guru: 📚 Receive, record, and book in crucial documents like signed accounts and tax returns from our clients.
• Front Desk Superstar: 🌟 Greet clients warmly, answer their questions, and provide a fantastic first impression.
• Communication Hub: 📞 Manage incoming and outgoing telephone enquiries, keeping our communication lines open and efficient.
• Digital Dynamo: 📧 Tame our email inboxes and keep our electronic calendars perfectly organized.
• Meeting Maestro: 🗓️ Coordinate meeting room bookings, ensure signage is on point, and manage refreshments.
• Mail Master: 📦 Handle all incoming and outgoing post with care.
• Will Guardian: 📜 Manage the collection of Wills from our clients – a sensitive and important role!

Health & Safety Superstar! (Full training provided!) ⛑️

• Safe Space Guardian: 🚶‍♂️ Conduct weekly Health & Safety walkarounds to ensure our workspace is as safe as can be.
• Emergency Preparedness: 🔥 Perform weekly fire testing, check all extinguishers and exits, and assist with fire drills.
• Become a Safety Leader: We're looking for enthusiastic individuals willing to step up as a Health & Safety Liaison Officer, First Aider, or Fire Marshal. Your commitment will make a huge difference!

What We're Looking For:

• A keen eye for detail. 👀
• Excellent organizational skills. 🗂️
• Strong communication abilities. 🗣️
• A proactive and can-do attitude! 💪
• A willingness to learn and take on new responsibilities. 🌱

If you're ready to embark on an exciting administrative journey, apply now! 🎉

Key responsibilities

• General Administration and Secretarial Duties
• Accounts Administration and Financial Processing
• Client Reception and Communication Management
• Office Coordination and Support
• Health & Safety Management and Compliance

Entry requirements

GCSE in: (English (grade 4/C or above), Maths (grade 4/C or above))