Level 3 Business Admin Apprentice

About the role

Job Title: Junior Administrator 🚀

Are you organized, detail-oriented, and ready to kickstart your career in a dynamic environment? We're looking for a motivated Junior Administrator to join our team and help keep our operations running smoothly. This is a fantastic opportunity to gain hands-on experience in a vital administrative role, supporting our commitment to excellent care and compliance.

What You'll Be Doing:

• General Office Rockstar: Handling day-to-day office tasks, managing emails, keeping files tidy, and accurately entering data. 📧📁
• Record Keeper Extraordinaire: Maintaining precise records for our clients and staff, ensuring everything is up-to-date. ✍️
• Compliance Champion: Keeping a close eye on staff compliance, including DBS checks, right-to-work verification, references, training, qualifications, and expiry dates. You'll be a key player in ensuring we meet all necessary standards. ✅
• New Hire Hero: Assisting with the onboarding of new staff, making sure all essential paperwork is completed seamlessly. 🤝
• Tracker Master: Monitoring compliance trackers and proactively following up on any outstanding actions to ensure we're always on track. ⏱️
• Audit Assistant: Lending a hand with CQC audits, inspections, and other compliance checks – your attention to detail will be invaluable here. 🧐
• Document Detective: Auditing care and staff documentation, and flagging any concerns that need escalation. 🕵️‍♀️
• Management Support: Providing essential administrative support to our management team, including preparing for meetings and generating reports. 📊
• Confidentiality Guardian: Upholding the highest standards of confidentiality and strictly adhering to GDPR and data protection regulations. 🔒
• Communication Connector: Liaising effectively with carers, clients, families, and external professionals when needed, fostering strong relationships. 🗣️

If you're eager to learn, ready to contribute, and want to be part of a team that makes a real difference, we'd love to hear from you! ✨

Key responsibilities

• General office administration, emails, filing and data entry
• Maintaining accurate client and staff records
• Monitoring staff compliance including DBS checks, right to work, references, training, qualifications and expiry dates
• Supporting new staff onboarding and ensuring required documentation is completed
• Assisting with CQC audits, inspections and compliance checks