Business Administrator Apprentice

About the role

🚀 Business Administrator Apprentice 🚀

Are you ready to be more than just an admin? ✨ Join us as a Business Administrator Apprentice and become the driving force behind our creative studio! You'll be at the epicentre of everything, from smashing studio planning and project coordination to keeping our digital world in check. 💻

Work hand-in-hand with our Studio Director and the whole crew, you'll dive into managing studio ops, handling compliance like a pro, and making sure projects are on track by keeping tabs on requests and actions across Slack, Monday.com, and Trello. 🗓️ Plus, you'll be the go-to for client and supplier coordination, whipping up key documents, and handling all the behind-the-scenes magic that makes great creative work happen. 🌟

We've got your back with a Level 3 Business Administrator apprenticeship, complete with training and support every step of the way, alongside your daily tasks. Let's do this! 💪

What You'll Be Up To:

Studio Ops Champ:

• Be the master of couriers, packaging, and deliveries. 📦
• Keep our studio essentials in top shape: think maintenance, cleaning, and waste. 🧽
• Team up with the Director on compliance – making sure our policies are fire and keeping everyone in the loop. 🔥
• Regularly review and organise studio must-haves like PAT testing, insurance, phone & IT contracts, and compliance training. 💯
• Be the friendly voice answering the main phone and directing calls. 📞
• Organise epic client meetings, business lunches, thoughtful gifts, and awesome studio events. 🎉

Document & Digital Dynamo:

• Keep studio projects and client requests dialled in: daily check-ins on Slack, Monday.com, and Trello. 🔎
• Summarise new projects and tasks for the Studio Director. ✍️
• Input jobs and content into our Glendale project management system (PMS) and keep files organised on the server. 📂
• Request and prepare quotes, specs, and schedules. 📄
• Proofread and polish documents before they leave the studio. ✅
• Support internal projects like our website and social media, working with the Creative Director. 📲
• Get hands-on with Word and PowerPoint, and be ready to level up your skills for advanced client projects! 📈

Client & Team Support Star:

• Be the first point of contact for coordination queries from our design team. 🤝
• Boost production: snag supplier quotes, create client quotes, track schedules, and help with print, packaging, samples, and shipping. 🚚
• Help organise photoshoots and events. 📸
• Lend a hand on site when needed. 📍
• Scout for new suppliers, freelancers (copywriters, motion designers, digital printers), and creative inspo for our designers. 💡
• Build amazing relationships with clients and suppliers. 💖
• Share your awesome ideas on projects, admin, and studio life! 🗣️

Key responsibilities

• Support studio operations, logistics, and compliance administration.
• Coordinate projects by tracking requests and maintaining internal systems.
• Prepare, proof, and check key documents, quotes, and schedules.
• Facilitate client and supplier coordination, including production support.
• Provide administrative and practical support to the studio team.

Entry requirements

GCSE in: (English (grade 4), Maths (grade 4))