Business Administrator Apprentice

About the role

Administrative Assistant 🚀

Are you ready to dive into the fast-paced world of business administration and become an essential part of our team? We're looking for a proactive and organized Administrative Assistant to join us and help keep everything running smoothly. This is a fantastic opportunity to gain hands-on experience, learn valuable skills, and even shape how we do things! ✨

What you'll be doing:

• Master of Communication: Handle emails, phone calls, and mail, ensuring every message gets to the right place, fast! 📧📞
• Calendar King/Queen: Keep our directors' schedules on point. You'll be arranging meetings, client appointments, site visits, and business trips, then confirming all the details. 📅✈️
• Professional Connector: Liaise with clients, potential clients, suppliers, subcontractors, estate agents, accountants, and other key players – all with a professional touch. 🤝
• Document Dynamo: Prepare important correspondence and organize estimates, drawings, contracts, and other crucial business documents. 📁
• Record Keeper Extraordinaire: Maintain accurate and confidential records, files, spreadsheets, trackers, and simple project reports. 🗂️
• Financial Assistant: Help manage receipts and invoices (uploading to Hubdoc/Xero), work with our accountant on any missing info, and support basic financial tasks. (Directors will approve payments). 💰
• Project Coordinator: Assist with organizing information and appointments for construction projects, property matters, and other business ventures. 🏗️
• Social Media Savvy: Prepare and schedule approved social media content, monitor business messages, and pass on any enquiries. 📱
• All-Around Support: Help out in meetings, contribute to process improvement initiatives, and tackle other reasonable ad hoc admin and PA tasks as priorities shift. 🌟
• Growth Opportunity: You'll receive training and supervision, with a chance to plan and evaluate an improvement to an administrative process. 🌱

What we're looking for:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• A proactive attitude and a willingness to learn.
• Attention to detail.
• Comfortable with technology and basic software.

If you're eager to learn, contribute, and grow within a supportive environment, we'd love to hear from you! Apply now! 🎉

Key responsibilities

• Manage business emails, telephone calls, post and enquiries.
• Maintain directors’ work diaries and arrange meetings, appointments, and business travel.
• Prepare correspondence and organise estimates, drawings, contracts, and other business documents.
• Maintain accurate and confidential records, files, spreadsheets, trackers, and simple reports.
• Support routine financial administration, including collecting and uploading receipts and invoices.