Apprentice Office Services Assistant – Central Office Services
ASHTONS LEGAL LLP · East Of England · IP31 1SL
About the role
Are you ready to be the engine that keeps our office running smoothly? 🚀 Join our Office Services and Facilities crew and be the go-to person for all things operational! We're the support system that empowers our colleagues to crush their client goals. 💯
As part of our team, you'll be the master of front-of-house, mailroom magic, and essential admin tasks across all our locations. ✨
The Gig: Central Admin Specialist
We're the central hub, the go-to support for all our divisions. Your day-to-day will be all about making things happen:
Post Powers: ✉️
- Sorting and scanning incoming mail, getting it to the right teams.
- Prepping outgoing mail for timely collection.
- Franking mail, handling couriers, and signing for those important packages.
- Making sure inter-office mail is ready to roll.
- Playing detective to track down the owners of unclaimed mail. 🕵️♀️
Reprographics Rockstar: 🖨️
- Handling all your colleagues' photocopying and binding requests with precision.
- Owning each reprographics job from start to finish, keeping users in the loop on deadlines.
- Giving everything a quality check – no shortcuts here! ✅
- Scanning all documents, creating digital and physical court bundles and bibles.
- Nailing PDF amendments.
Filing, Archiving & Retrieval Ace: 📦
- Helping out with archiving – sending and fetching boxes like a pro.
- Potentially assisting with file destruction at our Gorse site.
- Keeping paper and online filing systems in tip-top shape, updating them promptly.
- Creating new electronic files when needed.
Office Services MVP: 📝
- Ensuring stationery supplies are always stocked and distributed as needed.
Reception Royalty: 👑
- Greeting clients for meetings, making them feel welcome.
- Organizing refreshments for meetings when required.
- Setting up and testing equipment for client and internal meetings before they kick off.
We've got you covered with full training on all the equipment you'll use! 💡
What You'll Bring to the Table:
- Eagle Eye: Seriously strong attention to detail. 🧐
- Methodical Mastermind: A structured approach to your work, even for the routine stuff.
- Pride in Your Work: You care about the quality of what you do. 💪
- Communication Champ: You can chat effectively and professionally with everyone, inside and out. 🗣️
- Independent Operator: You can follow instructions and get things done without constant supervision.
- Pressure Cooker Performer: You thrive under pressure and can juggle competing deadlines. ⏱️
- Tech Savvy: Comfortable with computers, including Microsoft Office and Outlook (we'll train you on our specific software!). 💻
- Team Player: A flexible attitude and ability to work with different team members.
- Problem Solver: You can use your initiative to tackle issues on the fly. 🚀
Key responsibilities
- Managing incoming and outgoing postal services.
- Providing reprographics services, including photocopying, scanning, and document preparation.
- Assisting with filing, archiving, and document management.
- Maintaining and distributing office stationery supplies.
- Performing reception duties and supporting meeting logistics.