Admin Assistant Apprentice

About the role

School Office Administrator 🏫✨

Are you organized, proactive, and ready to make a real impact in a school environment? We're looking for a dedicated School Office Administrator to join our team and keep our school running smoothly! This role is perfect for someone who thrives on multi-tasking, loves helping people, and wants to be part of a vibrant educational community. 📚

What You'll Be Doing:

• General Office Support: Be the backbone of our school office, handling everything from photocopying 📄, scanning 🖨️, filing 📂, and data entry.
• Record Keeping: Maintain accurate and up-to-date records and databases to ensure everything is in its right place. 📊
• Communications: Help get the word out by assisting with preparing and distributing letters ✉️, newsletters 📰, and other school communications.
• Event Support: Play a key role in making our school events, trips, and activities a success by providing administrative support. 🎉
• Form Processing: Assist with processing forms, applications, and permissions – keeping everything organized and moving. ✅
• Mail Management: Handle incoming and outgoing post efficiently. 📬
• Reception & Customer Service: Be the friendly, professional first point of contact for visitors, parents, and carers, offering a warm welcome. 👋
• Phone Duty: Answer telephone calls, respond to enquiries clearly, and relay messages accurately and promptly. 📞
• Visitor Management: Assist visitors while adhering strictly to safeguarding and visitor procedures. 🛡️
• Attendance: Support the administration of attendance processes, helping to keep track of who's who. attendance 🚶‍♀️🚶‍♂️
• Pupil Records: Assist with maintaining pupil records and essential information. 🧑‍🎓
• Admissions Support: Help prepare paperwork for new admissions and transitions, making the process seamless. 📝
• Parent Communication: Support communication with parents regarding attendance, events, and activities. 💬
• System Usage: Accurately and confidentially use school management information systems. 💻
• Filing & Reporting: Maintain electronic filing systems and produce simple reports and correspondence using Microsoft Office applications. 📄
• Data Protection: Ensure all data protection procedures are followed meticulously. 🔒
• Team Collaboration: Work closely and collaboratively with teaching and support staff to achieve common goals. 🤝
• Support Colleagues: Be a team player and support office colleagues during busy periods. 💪
• Training: Attend meetings and training sessions as required to keep your skills sharp. 🎓
• Other Duties: Undertake any other duties that are appropriate to the role and your level of responsibility. ⭐

We're Looking For Someone Who:

• Is highly organized and detail-oriented.
• Has excellent communication and interpersonal skills.
• Is proficient in Microsoft Office applications.
• Can work effectively both independently and as part of a team.
• Understands the importance of confidentiality and data protection.
• Is a proactive problem-solver.

If you're ready to contribute to a positive and dynamic school environment, we can't wait to hear from you! Apply now! 🚀

Key responsibilities

• Provide general administrative support to the school office
• Act as a professional and welcoming first point of contact for visitors, parents and carers
• Maintain accurate records and databases
• Assist with the preparation and distribution of school communications
• Support the administration of school events, trips and activities

Entry requirements

GCSE in: (English (grade B / 5), Maths (grade B / 5))