Apprentice Office Services Assistant – Central Office Services

About the role

Central Admin Service Assistant 🚀

Ready to dive into the engine room of our team? The Central Admin Service is where the magic happens, providing crucial support that keeps our divisions running smoothly! ✨ If you're organized, proactive, and love a challenge, this role is for you.

What You'll Be Doing Day-to-Day:

Post Services ✉️:

• Sorting, scanning, and distributing incoming mail 📬
• Getting outgoing post ready for collection on time ⏰
• Franking mail and signing for courier/DX items 📦
• Ensuring cross-office mail is prepped for pickup 🤝
• Figuring out who that unclaimed mail belongs to! 🤔

Reprographics 🖨️:

• Handling all your colleagues' photocopying and binding needs ✂️
• Taking ownership of reprographics jobs from start to finish, keeping everyone updated on deadlines ✅
• Quality checking every single piece of work produced 💯
• Scanning documents and preparing electronic/hard copy court bundles and bibles 📜
• Making edits to PDFs like a pro ✍️

Filing, Archiving & Retrieval 📚:

• Helping out with archiving, sending and retrieving boxes as needed 📦➡️🏠
• Potentially assisting with file destruction at our Gorse site (full guidance provided!) 🚮
• Managing documents, keeping paper and online files up-to-date 💻📄
• Creating new electronic files when systems are missing them 🏗️

Office Services 🏢:

• Keeping stationery supplies stocked and distributing them to offices when requested ✏️✂️

Reception Duties 👋:

• Welcoming clients for meetings and organizing refreshments ☕🍪
• Setting up and testing equipment for client and internal meetings 💻🔌

We've got your back! Full training on all equipment will be provided. 🎓

Key responsibilities

• Handling incoming and outgoing post services, including sorting, scanning, and distribution.
• Providing reprographics services such as photocopying, binding, and document scanning.
• Assisting with document management, archiving, and file maintenance.
• Maintaining and distributing office stationery supplies.
• Performing reception duties for client meetings, including equipment setup and refreshments.