Finance Assistant Apprentice

About the role

Finance Apprentice 🚀

Are you ready to kickstart your career in finance and gain hands-on experience in a dynamic environment? We're looking for a motivated and detail-oriented Finance Apprentice to join our team! This is an incredible opportunity to learn the ins and outs of financial operations while contributing to our success. ✨

What you'll be doing:

• Invoicing Superstar 🧾: Create, review, and send out customer invoices accurately across all supported companies. Input supplier invoices and credit notes into QuickBooks, ensuring everything is tagged to the right company, project, and expense category. Keep digital records super organised! You’ll also help chase up those outstanding customer invoices. 🏃‍♀️
• Bookkeeping Boss 📚: Keep our QuickBooks records spick and span for each company. Log and categorise daily financial transactions with precision. Flag any missing info, duplicate entries, or potential errors to your manager.
• Reconciliation Rockstar 💳: Perform regular bank and credit card reconciliations, investigating and reporting any discrepancies. Get ready to prepare payment schedules for suppliers and contractors, and help process payments after director approval, always double-checking all the paperwork is in place. ✅
• Payroll Pro 🧑‍💻: Collect and verify staff timesheets and payroll info. Create and manage spreadsheets for hourly wages and timesheets. Prep accurate payroll data for our external accountant and support payments to employees and contractors. Your payroll records will be kept super secure and confidential. 🔒 (Experience with Construction Industry Scheme record-keeping is a bonus!)
• Expense Examiner 🧐: Review staff and director expense claims against receipts and company policy. Input approved expenses into the accounting system and ensure all evidence is stored correctly. Highlight any missing info or unusual claims to the relevant director.
• Reporting Ranger 📊: Assist in preparing monthly financial management reports, including profit-and-loss statements, balance sheets, and aged debtor/creditor reports. Help maintain cash-flow reports and financial trackers. Compare actual income and spending against budgets. Present financial data clearly using spreadsheets and reports.
• System Savvy 🛠️: Develop and maintain useful finance templates (wage spreadsheets, payment trackers, invoice logs, cash-flow forecasts). Contribute to improving our finance processes and administrative systems, ensuring templates are accurate and easy to use.
• Year-End & Accountant Support 🤝: Get organised for year-end accounts and audits by preparing invoices, receipts, and bank statements. Respond to information requests from our external accountant and help resolve any bookkeeping queries. Ensure all financial documentation is complete, accurate, and accessible.
• General Finance Duties 🌐: Undertake other reasonable finance and administrative tasks as needed, making this apprenticeship a well-rounded experience!

What we're looking for:

• A keen interest in finance and accounting.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Proficiency with spreadsheets (like Excel) is a plus!
• Excellent communication skills.
• A proactive and eager-to-learn attitude.

This is a fantastic entry-level role for someone looking to build a solid foundation in finance. If you're ready to roll up your sleeves and make a real impact, we want to hear from you! 🌟

Key responsibilities

• Manage sales and purchase invoices, including creation, entry, and digital record maintenance.
• Maintain accurate and up-to-date bookkeeping and financial transaction records for companies.
• Complete regular bank and credit-card reconciliations and prepare supplier payment schedules.
• Assist with payroll information preparation and process staff and director expense claims.
• Support the production of monthly financial management reports and undertake administrative duties.