Operations & Project Coordinator Apprentice

About the role

Job Title: Project & Admin Rockstar 🚀

Ready to dive into the action? We're looking for a motivated individual to join our awesome team and keep everything running like clockwork! ⚙️ You'll be at the heart of our operations, supporting a variety of admin, organizational, and project coordination tasks for our office, workshop, and exciting customer projects. This is a hands-on role with tons of variety!

What You'll Be Doing:

• Be the first point of contact for new enquiries – receive, log, and get them organized. 📥
• Set up project folders and keep all drawings and important info neatly filed. 📁
• Help create quotes and snag prices from suppliers and subcontractors. 💰
• Chase down outstanding quotes, approvals, info, orders, and deliveries – making sure deadlines don't sneak up on us! ⏰
• Keep project records, correspondence, trackers, drawings, and other documents shipshape from start to finish. 🚢
• Chat professionally with clients, contractors, designers, architects, suppliers, and your fellow team members. 🗣️
• Coordinate site surveys, meetings, appointments, deliveries, and installation dates. 🗓️
• Prep and gather all the essential job info for our workshop and site teams. 🧑‍🏭
• Place approved purchase orders and manage supplier info and project-specific buying records. 🛒
• Help keep our emails, diaries, document control, and general business admin on point. ✉️
• Become a wizard with Microsoft 365 tools like Outlook, Teams, OneDrive, SharePoint, and Microsoft Planner. 3️⃣6️⃣5️⃣
• Assist with delivery documents, completed work records, and everything needed for invoicing. 🧾
• Support our company's social media, website content, networking efforts, and customer follow-up admin. 📱

This is your chance to learn, grow, and make a real impact! ✨

Key responsibilities

• Provide administrative and organisational support for projects.
• Receive, log and accurately organise project enquiries and information.
• Assist with quotation documentation, supplier pricing and purchase orders.
• Maintain accurate project records, documentation and filing systems.
• Coordinate scheduling, professional liaison and follow-up actions.

Entry requirements

GCSE in: (English (grade 4), Maths (grade 4))