Data Team Apprentice

About the role

🚀 Kickstart Your Career in Data! 🚀

Are you ready to dive into the exciting world of data and make a real impact? Join our team as a Data Administrator Apprentice and gain hands-on experience that will shape your future! ✨ You'll be supporting our awesome MI and Compliance officers, making sure every penny of income is accounted for and helping our organisation run like a dream. Our supportive team is here for you every step of the way on your apprenticeship journey! 🤝

What You'll Be Doing:

• Keeping an eye on apprenticeship completions to make sure everyone finishes on time. 📅
• Ensuring all learners are actively engaged and meeting attendance requirements for funding submissions. ✅
• Conducting internal audits and system compliance checks to keep everything tip-top. 🧐
• Verifying learner participation data to avoid any hiccups with funding bodies. 📊
• Helping us get ready for external systems and compliance audits. 🏆
• Generating essential data reports to support our MI and Data Officer. 📝

Your Main Tasks Will Include:

• Staying on top of ESFA funding guidance and making sure everyone has the info they need. 🤓
• Accurately completing individual learner records and all required documentation. 📂
• Processing learners on our PICS management information system. 💻
• Investigating and reporting any error queries from the ESFA. 🔍
• Understanding PDSAT reports and flagging any risks to senior management. 🚩
• Tracking incentive payments and contributions. 💰
• Sending monthly reports to finance for employer payments and invoicing. ✉️
• Breaking down awarding body invoices and allocating costs correctly. 🧾
• Performing internal quality assurance audits on learner documentation. 💯
• Calculating and monitoring Apprentice Off the Job Learning (OTL) hours. ⚖️
• Highlighting any discrepancies between OneFile and PICS. ↔️
• Understanding and working with PICS and OneFile MI systems. 💡
• Supporting audits and compliance preparation with the Finance and Performance Manager and Deputy CEO. 🛡️
• Liaising with centre teams to confirm learner attendance before ESFA submissions. 🗣️
• Assisting with company archiving and record maintenance. 🗄️
• Gathering employer information for paperwork and securing signature confirmations. ✍️
• Ensuring valid Employer Liability Certificates are on file and renewed promptly. 📄
• Verifying that all live placements and apprenticeship employers have a valid health and safety Risk Assessment. 👷
• Producing and circulating apprenticeship handovers. 🗺️
• Providing administrative support to the MI and Data Officer and centre teams. 🌟
• Preparing and maintaining files for apprenticeship learners. 📁

We're Looking For Someone Who Is:

• Pursuing a Level 3 Business Administrator Apprenticeship Standard. 🎯
• Willing to undertake Functional Skills in English & maths (if needed). 📚
• Excited to learn and grow with us! 🌱

Training will be provided at our Ponders End centre. 📍

Key responsibilities

• Monitoring apprenticeship completion by the planned end date
• Ensuring that all learners included in funding submissions are in learning and meet ESFA attendance requirements
• Carrying out internal audits and system compliance checks
• Ensuring that learner participation data does not raise any funding body audit concerns
• Ensuring the organisation is fully prepared for external systems and compliance audits

Skills