Administrative Assistant Apprentice

About the role

🚀 Administrative Assistant Apprentice - Level 3 Business Administrator 🚀

Ready to kickstart your career and gain some seriously valuable admin skills? ✨ We're looking for an enthusiastic Administrative Assistant Apprentice to join our nursery team! This is your chance to learn the ropes hands-on, supporting our daily operations and making a real difference. 🌟

What you'll be doing:

• Be the go-to person for parents with admissions and other questions. 📞
• Handle general correspondence like a pro. ✉️
• Help with paperwork for new families and bookings. 📝
• Team up with the Nursery Manager to ensure we're on top of health & safety, equal opportunities, and all legal stuff. ✅
• Keep our insurance policies up-to-date. 🛡️
• Work with the Nursery Manager to find ways to save money and get the best deals on nursery supplies. 💰
• Master our nursery computer programme (we'll train you!) to manage family and account records. 💻
• Review the monthly fee reports and flag any issues to the Nursery Manager. 📊
• Handle fee collections, childcare vouchers, chase outstanding payments, and sort out account queries. 💸
• Maintain confidential staff, child, and parent records with accuracy. 🤫
• Generate reports for the Nursery Manager. 📈
• Prepare the monthly payroll spreadsheet (with Nursery Manager/Deputy approval before sending to the Accountant). 📄
• Help with general employee admin alongside the Nursery Manager. 🧑‍💼
• Use Microsoft Office applications like a boss. 🏆
• Get to grips with our nursery software, Baby's Days. 👶
• Manage petty cash. 💵
• Be the friendly face welcoming parents, children, and visitors, and give tours of our setting. 👋
• Communicate clearly and positively in person, on the phone, and in writing. 🗣️
• Keep our office looking sharp and tidy. 🧹
• Work closely with the Nursery Manager/Deputy. 🤗
• Tackle other general office duties as they come up.
• Be ready to take on any other tasks requested by the Nursery Manager/Deputy.

What you'll gain:

• A Level 3 Business Administrator Apprenticeship Standard qualification. 🎓
• Functional Skills in English & maths (if needed).
• Loads of hands-on experience and training. 💪

Training:

• Training will take place at our Ponders End centre. The method of delivery will be confirmed.

Ready to grow with us? Apply now! 👇

Key responsibilities

• Manage general correspondence and act as the main point of contact for external inquiries.
• Support the processing of registration paperwork for new starters and reservations.
• Maintain accurate and confidential family, account, staff, children, and parent records.
• Oversee the collection of fees, administration of childcare vouchers, and resolution of account queries.
• Prepare monthly payroll spreadsheets and generate financial reports.

Skills