Business Administration Apprentice

About the role

Data Entry & Office Assistant – Level Up Your Career! 🚀

Are you a whiz with computers and love staying organized? We're looking for a sharp individual to join our team as a Data Entry & Office Assistant. This is your chance to gain real-world experience and develop essential office skills.

What you'll be doing:

• Digital Dynamo: Transferring important info from paper to our computer database, keeping everything up-to-date and accurate. 💻
• Record Keeper Extraordinaire: Taking customer, client, or patient details to build new job records and update existing ones. 📝
• Spreadsheet & Doc Pro: Creating and updating spreadsheets and word documents with precision. 📊✍️
• Order Ace: Processing invoices and orders efficiently. 📦
• Filing Guru: Organizing and filing paperwork correctly, ensuring all data confidentiality protocols are followed. 📂
• First Impressions: Handling reception duties, greeting customers and suppliers face-to-face with a friendly smile. 👋
• Team Player: Supporting office admin staff with various tasks.
• Tech Savvy: You'll be a pro with Microsoft Office (Word, Outlook, Excel) and have a knack for learning new software fast. 🧠
• Document Manager: Scanning and filing documents onto our database. 📄
• Scheduler Superstar: Managing diaries and contacting customers to organize appointments. 🗓️
• Logistics Link: Liaising with engineers to order parts and distribute work via calls and our business WhatsApp. 📞
• Office Support: Handling photocopying as needed.
• Email & Communication Champion: Managing emails, responding to routine correspondence, and handling incoming calls and general inquiries, ensuring timely responses and escalating when necessary. 📧
• Stock & Parts Handler: Dealing with incoming stock and parts.

Bonus Points (and potential growth!):

Depending on your experience and how quickly you rock these tasks, you might also get involved in:

• Keeping our office spaces tidy and clean (think vacuuming, emptying bins, general tidying). 🧹
• Making a great brew for visitors. ☕

What we're looking for:

• Strong attention to detail and accuracy.
• Excellent organizational skills.
• Ability to work independently and as part of a team.
• Good communication skills.
• A positive and proactive attitude.

Ready to jump in and make a difference? Apply now! ✨

Key responsibilities

• Maintain and update digital and physical records, databases, and documents.
• Manage incoming communications and enquiries via phone, email, and in-person.
• Coordinate schedules, appointments, and stakeholder communication.
• Process invoices, orders, and manage incoming stock.
• Provide general administrative and office support.

Entry requirements

GCSE in: (English (grade 4), Maths (grade 4))