Apprentice Accounts Assistant

About the role

We're looking for a sharp and organized individual to join our Accounts team! 🚀 This is your chance to dive into the world of finance within the construction industry and make a real impact. 🏗️

What you'll be doing:

• Keeping our GRN inbox running smoothly and making sure supplier delivery notes are linked to purchase orders in Sage. 📦
• Helping out with the Accounts inbox and processing supplier invoices. 🧾
• Playing detective by checking supplier invoices against purchase orders to ensure everything matches up. 🕵️‍♀️
• Chasing up outstanding purchase orders and checking in with different departments to confirm goods or services have been received. ✅
• Processing supplier invoices in Sage, making sure the right codes and descriptions are used. 💻
• Ensuring invoice descriptions clearly show the period, what was bought, and who it's for. 🎯
• Scanning and attaching supporting documents to invoices when needed. 📄
• Teamwork makes the dream work! You'll be liaising with site teams, the Commercial Team, and other Head Office departments to get the info needed to process invoices accurately and quickly. 🤝
• Spotting invoice discrepancies and flagging them to the right person in the Accounts Team. 🚩
• Communicating with suppliers about invoice queries and any issues. 🗣️
• Keeping tabs on outstanding invoice queries and helping to get them sorted. 👍
• Resolving discrepancies by getting credit notes or more info from suppliers. 🔄
• Helping with monthly supplier statement reconciliations and asking for any missing invoices. 🧐
• Assisting with reviewing and updating Purchase Ledger analysis codes in Sage. 📊
• Downloading PCSA CVRs from SharePoint to the V: drive. 📁
• Helping to roll forward PCSA CVRs monthly after project profit reviews. 🗓️
• Uploading completed PCSA CVRs to SharePoint for the Commercial Team. ☁️
• Responding to queries from the Commercial Team, and knowing when to pass them on. 📞
• Developing a solid understanding of how project costs, income, and profitability are tracked in construction. 💰
• Helping to review credit card spreadsheets weekly to make sure purchase orders are in place and receipts are attached. 💳
• Following up with credit card users about missing receipts or docs. ✉️
• Getting or raising order numbers according to company procedures. 📝
• Escalating any issues or concerns to the Accounts Department Manager. ⬆️
• Matching credit card receipts to statements and posting transactions. 🧾

Ready to kickstart your career with us? Apply now! ✨

Key responsibilities

• Monitor and process incoming GRNs and supplier invoices within Sage.
• Liaise with internal departments and suppliers to resolve invoice queries and discrepancies.
• Maintain accurate records, including scanning documentation and assisting with reconciliations.
• Assist with the management and processing of PCSA CVRs (Cost Value Reconciliations).
• Review credit card spreadsheets, follow up on outstanding receipts, and ensure compliance with procedures.

Entry requirements

GCSE in: (English (grade A* - C / 9 - 4), Maths (grade A* - C / 9 - 4))